Ten walkthroughs · every screen a recruiting desk actually opens

The Desk That Runs Itself Between Candidates.

If your desk currently runs on a spreadsheet, a shared inbox, and whoever remembers to update the tracker - this is what replaces all three. Watch the recruiter side of ATS Engine do the parts of the job you'd otherwise chase by hand: a shared talent pool across the whole platform, tasks that write themselves, applications with the job spec always one click away, and a message badge that means nothing sits unread. Every screen below is captured live and narrated out loud: press ▶ Play and a voice walks you through it, or click any screenshot to enlarge. Real workspace, real candidates, nothing staged.

For Job Seekers For Recruiters

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1Recruiter Dashboard - "My Desk" 4 narrated steps

No piecing together who's overdue from memory, no hunting through yesterday's browser tabs. Log in and see your actual desk, not a spreadsheet pretending to be one: candidates linked to you, how many are still unlinked and waiting, and what needs attention today - pulled live, not updated by hand.

It's the same starting point every session, so nothing gets missed because it was three tabs deep in yesterday's browser history.

Saves time: no piecing together who's overdue for a follow-up from memory

2Talent Pool & Job Seeker Groups 4 narrated stepsNow with Boolean search

Search every job seeker on the platform, not just whoever happens to share your organisation - a recruiter-tier subscription is visibility into the whole candidate pool, one search box instead of five separate tools. Filter to "Everyone," "Unlinked," or "Linked to me," and claim a candidate as yours in one click.

Combine terms with AND / OR / NOT and parentheses for a precise query - python AND (senior OR lead) NOT intern - the kind of search a job board usually charges extra for. See a readiness signal before you commit real time to someone, and reach for the "Outside ATS Engine" lookup when you need to bring in someone who isn't on the platform yet.

Saves time: no more juggling separate candidate lists across teams and tools

3My Tasks 4 narrated stepsNow with manual add

Your work queue, grouped as Overdue, Still to do, and Completed - not a memory test. Most tasks arrive on their own, triggered by something in a candidate's improvement plan or a document about to expire, so each one tells you exactly what raised it, not just "follow up."

And you're no longer limited to what the system generates for you: pick any candidate linked to you, give the task a title and an optional due date, and it's added right there - a genuine to-do list, not just an inbox of automated nudges.

Saves time: a real to-do list instead of a memory test

4Application Report 4 narrated stepsNow with Role spec

Pick a candidate and see every application on record for them, in one scroll - not four spreadsheet tabs and a search through your inbox: fit score, a link to the original posting where one exists, and every tailored CV or cover letter generated for it.

Not every posting has a working link back to the source (some are logged manually, some boards block that kind of link-out) - the "Role spec" button covers that gap, opening the title, description and requirements the system has on file even when there's nothing left to click through to.

Saves time: the full job spec is one click away, even after the original listing has gone dead

5Team Management 3 narrated steps

Every colleague in your organisation, their role, and exactly what that role can do - recruiters, hiring managers, admins, all in one roster, not a tribal memory of "who can see what." An admin can adjust access on the spot; anyone else can still see who has what, without a support ticket.

It's deliberately scoped to your own organisation's staff - a completely different list from the platform-wide candidate pool, so role and permission changes stay confined to people you actually employ. Every permission a role carries is spelled out on the same page - jobs.create, applications.manage_pipeline, candidates.manage_pool and the rest - so nobody has to guess what "Recruiter" or "Hiring Manager" actually unlocks before you grant it.

Saves time: no more guessing who currently has access to what

6Communications 3 narrated stepsNow with unread badge

Team channels and one private thread per candidate, in the same workspace as everything else on this page - no separate chat app, no CC-ing someone into an email chain. The candidate side is encrypted at rest, on purpose, so those conversations stay unreadable outside the app, and any message in a candidate thread can go out as a real email to them too.

The nav item pulses with a live, unmissable badge the moment a message is waiting - checking roughly every 45 seconds and clearing itself automatically the instant you open the thread, so nothing sits unread because it was on a different screen. Starting either kind of conversation is one click - "+ New channel" for your own team, "+ Message a jobseeker" for a candidate - and every candidate thread is encrypted at rest by default.

Saves time: no more re-checking five tabs to see who actually messaged

7Pipeline / Kanban 4 narrated steps

Every candidate's applications on one board, organised by stage - a full working pipeline, not a handful of demo rows. See where a whole group of candidates actually stands without opening each one individually.

It's the same underlying data as Application Report and My Tasks - just laid out for "what does the whole desk look like right now" instead of "tell me about one person." Drag a card between stages and it's a real status update, not a sticky note that falls off the board.

Saves time: the whole desk's progress in one glance, not twenty separate checks

8CV Template Library 3 narrated steps

The templates every tailored CV and cover letter are generated from - version-controlled, activated or retired centrally rather than copy-pasted between people's own machines and quietly drifting out of date.

One template maintained in one place means every candidate the desk touches gets the same professional formatting, without anyone having to remember which version is current. Seven templates ship active out of the box - Executive, Developer, Agile Delivery, Graduate and more - and a built-in preview shows exactly which one a given job title and seniority will be matched to, before a single document generates.

Saves time: formatting fixed once, not chased down per document

9Analytics 3 narrated steps

Response rates, funnel stages, and where activity is actually coming from - measured automatically instead of compiled by hand at the end of the week from five different exports.

The same numbers a manager would ask for in a status update, already sitting there rather than assembled the night before it's due. Three report types on tap - Pipeline funnel, Time to hire, Source effectiveness - each scoped to whatever date range you set, from a single afternoon to a full quarter.

Saves time: the report that used to take an afternoon, already built

10Help & FAQ 2 narrated stepsBrand new

A plain-language answer to the questions that actually come up while using the system - expandable sections covering everything from the recruiter workspace to how the AI-generated documents are built. No ticket, no waiting on a reply.

A small "?" button sits next to the title on the screens most likely to raise a question, and jumps straight to the exact section that explains it - no searching a help centre for the right page. Every module gets its own entry, from Finding your way around to the Interview Centre and STAR Story Builder, each one written the same plain way a colleague would explain it to you.

Saves time: the answer is one click from wherever the question came up

Ten screens. Zero spreadsheets. One desk that holds together.

Everything you just watched replaces a mess of spreadsheets, side-channel messages and status-update afternoons with one workspace that remembers every candidate, surfaces what needs attention today, and reports on itself - so your time goes on the candidates who count, not the admin around them.

The whole platform's pool, one search

Tasks that write themselves

Triggered by real candidate activity

Nothing sits unread

A live badge, checked every 45s

Reports built, not compiled

No Friday-afternoon exports

Stop running your desk from memory and side channels.

ATS Engine was built by someone who was tracking dozens of live applications by hand and got tired of losing track - the recruiter side grew out of the exact same problem, one level up. If your desk has outgrown a spreadsheet and a shared inbox, this is what the other side of that outgrowing looks like.

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